Tow Truck Invoice Template: What to Include (2026)
The Short Answer
A tow truck invoice should list your business and DOT info, customer and vehicle (year, make, model, VIN, plate), pickup and drop-off locations with times, itemized charges (hook, mileage, storage, extras), payment method, and a customer signature.
A clear invoice gets paid faster, settles disputes, and is what insurers and motor clubs ask for when a charge is questioned.
Invoice Template
| Section | Fields |
|---|---|
| Header | Company name, address, phone, USDOT #, permit #, invoice #, date |
| Customer | Name, phone, billing address, insurer / claim # if any |
| Vehicle | Year, make, model, color, VIN, plate, damage notes |
| Service | Pickup location + time, drop-off location + time, loaded miles |
| Charges | Hook, per mile, after-hours, winch time, storage days, extras, tax |
| Payment | Method, amount paid, balance due, terms |
| Sign-off | Customer signature, driver name, release authorization |
Photos protect you
Attach before-and-after photos to every invoice. They settle most damage disputes.
Frequently Asked Questions
Do I need software to invoice?
Not at first. A consistent template works; dispatch software helps once volume grows.
Should I charge storage on the invoice?
Yes — itemize days and daily rate, matching your posted rate sheet.
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Tow Truck Pro Academy
Tow Truck Pro Academy publishes state-specific training and reference material for independent light- and medium-duty tow operators — licensing, insurance, motor club onboarding, PPI contracts, and rate math. Published by Salvo Digital LLC.